Duties of Positions

DIRECTORS

PAST PRESIDENT EX-OFFICIO – Wendy Johnson
Responsibilities:  The Past President Ex-Officio shall

  • Serve as a mentor to the President and the Board

PRESIDENT –Jayme Mulheron
Responsibilities:  The President shall:

  • Act as the presiding officer at all meetings of the VYSL Board of Directors and general membership.
  • Develop an agenda for meetings of the VYSL Board of Directors.
  • Conduct the business of VYSL, including, but not limited to, setting policies for transactions of all business and establishing rules and regulations governing VYSL activities.
  • Implement policies established by VYSL.
  • Coordinate activities of the VYSL.
  • Oversee the activities of the President Elect, Secretary, Treasurer, Registrar, Game Coordinator, Equipment Coordinator
  • Mentor the President Elect.
  • Serve as the figurehead for VYSL at meetings that have a direct or indirect effect on the association. This includes, but is not limited to, meetings with Vermillion Parks and Recreation, Vermillion High School Athletic Director, Vermillion School Board, and South Dakota Soccer Association.
  • Appoint ad-hoc committees, as needed, to conduct business of the association.
  • Assign additional duties, as needed, to both elected and non-elected VYSL Board of Directors.
  • Oversee the replacement of a vacancy of an officer until a permanent replacement is named by the general membership in accordance with voting procedures.
  • Serve 1 year as Past President Ex-Officio following term as President.

PRESIDENT ELECT –Vacant
Responsibilities:  The President Elect shall:

  • Attend meetings of the VYSL Board of Directors and give report.
  • Assist the President in his/her duties.
  • Assume the President’s duties/responsibilities in the event the President is not able to attend a meeting pertaining to the business of VYSL, assume.
  • Review, update, and make sure association is adhering to bylaws.
  • Oversee the activities of the following Directors:  Coaches, Player Development, High School Soccer, Club Soccer, and Town Representatives.
  • Following term, serve 2 years as President and 1 year as Past President Ex-Officio
  • Complete other duties as directed by the President.

TREASURER/REGISTRAR –Deana Bingen
Responsibilities:  The Treasurer/Registrar shall:

  • Attend meetings of the VYSL Board of Directors and report status of accounts.
  • Collect all dues and fees.
  • Issue bills and receipts.
  • Disburse all payments required for the operation of VYSL, including payment of referees and coaches.
  • Manage all deposits collected.
  • Maintain checking and savings accounts in a reputable bank in the name of VYSL, with signature authority requiring President, President Elect, and/or Treasurer/Registrar.
  • Keep detailed record of income and expenditures.
  • Provide monthly financial reports to the Board of Directors.
  • Prepare an annual statement for the VYSL annual meeting.
  • Assist in the formation of the VYSL annual budget
  • Register VYSL players and teams with the South Dakota State Soccer Association.
  • Work with Coach and Player Development to assign recreational players to teams.
  • Maintain team and player registration records, including, but not limited to, birth certificates, team rosters, and coaches.
  • Assist coaches in registering and obtaining and completing necessary paperwork for tournaments.
  • Work with Director of Coach and Player Development and Director of Referees to inform volunteers to complete the required volunteer disclosure forms from all adult volunteers, in accordance with the South Dakota State Soccer Association schedule.
  • Track completion of forms and notify the Director of Coach and Player Development and Director of Referees when a volunteer has not completed the required forms.
  • Work with the Vermillion High School Soccer Treasurer and Club Soccer Treasurer, including reviewing reports submitted by respective treasurers and auditing accounts.
  • File state and federal tax information in a timely manner.
  • Solicit qualified individuals to audit financial records of the association.
  • Oversee Director of Fundraising.
  • Complete other duties as directed by the President.

SECRETARY – Teresa Carlisle
Responsibilities:  The Secretary shall:

  • Attend meetings of the VYSL Board of Directors.
  • Keep and maintain minutes of all meetings of the VYSL Boards of Director and general membership.
  • Record attendance at meetings.
  • Prepare and distribute minutes of the VYSL Board of Director and general membership meetings and make them accessible to membership within 14 days of the meeting.
  • Update minutes when corrections are needed.
  • Prepare and file all reports required by the Board of Directors.
  • Collect and maintain minutes from meetings of various committees, including, but not limited to, High School Soccer and Club Soccer.
  • Make available minutes of meetings for general membership.
  • Update required information annually with State of South Dakota, IRS, and South Dakota State High School Soccer Association.
  • Maintain contracts.
  • Create and distribute biannual registration forms.
  • Create and distribute public relations and marketing materials, including, but not limited to, notices in local media and on the Web site regarding registration.
  • Oversee Public Relations/Web site Director.
  • Complete other duties as directed by the President.

GAME COORDINATOR – Karen Prescott
Responsibilities:  The Game Coordinator shall:

  • Attend meetings of the VYSL Board of Directors.
  • Create and update the VYSL soccer schedule.
  • Oversee Director of Referees and Director of Fields
  • Work with the Director of Referees, Director of Fields, and Director of Coach and Player Development to coordinate scheduling of fields and games, cancelling games when field and weather conditions are not safe, and rescheduling games.
  • Communicate with VYSL parents, coaches, secretary, and referees when a game is cancelled.
  • Secure photographer and schedule team photographs.
  • Complete other duties as directed by the President.

EQUIPMENT COORDINATOR – Vacant
Responsibilities:  The Equipment Coordinator shall:

  • Attend meetings of the VYSL Board of Directors.
  • Determine the equipment requirements of VYSL.
  • Inspect and dispose of unsafe old equipment.
  • Obtain quotes for new equipment.
  • Develop and maintain VYSL logos.
  • Order/purchase, distribute, collect, and store equipment.
  • Work with Director of Fundraising to make sure proper recognition on shirts, signs, etc.
  • Coordinate the placement of flags for appropriate age levels.
  • Complete other duties as directed by the President.

COMMITTEE DIRECTORS

DIRECTOR OF COACHES –Daniel Herrera
Responsibilities: The Director of Coach Development Shall:

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain minutes of meetings held and submit to Secretary.
  • Work with the Director of Player Development to oversee the developmental league, including, but not limited to, designing curriculums and recruiting and selecting Developmental League Coordinators.
  • Recruit coaches for various age groups.
  • Work with the Director of High School Soccer and Director of Club Soccer to interview and select appropriate coaches.
  • Host meeting for coaches at the start of each season.
  • Solicit qualified instructors to provide coach trainings.
  • Inform coaches about coaching development opportunities, including certifications.
  • Work with the Treasurer/Registrar to keep a list of coaches with coaching certifications, as well as remind volunteers and ensure all volunteers complete the required Volunteer Disclosure Forms.
  • Handle issues and/or complaints involving coaches, players, and fans.
  • Notify the Director of Fields when a coach notes unsafe field conditions.
  • Complete other duties as directed by the President and/or President Elect.

DIRECTOR OF PLAYER DEVELOPMENT – Nicole Mockler
Responsibilities: The Director of Player Development Shall:

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain minutes of meetings held and submit to Secretary.
  • Work with the Director of Coaches to oversee the developmental league, including, but not limited to, designing curriculums and recruiting and selecting Developmental League Coordinators, working with the Equipment Coordinator to ensure appropriate shirts and equipment, and working with Director of Fields on proper field set-up.
  • Work with Registrar/Treasurer to assign players to recreational teams.
  • Inform parents about developmental opportunities, including, but not limited to, academies, camps, tournaments, club and Olympic Development team try-outs.
  • Handle issues and/or complaints involving players and fans.
  • Complete other duties as directed by the President and/or President Elect.

DIRECTOR OF VERMILLION HIGH SCHOOL SOCCER –Sam Berres
Responsibilities:  The Director of Vermillion High School Soccer Shall:

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain minutes of meetings held and submit to Secretary.
  • Directly oversee the Vermillion High School soccer program.
  • Form and oversee a Vermillion High School Soccer Committee, including, but not limited to, a High School Boys Manager, High School Girls Manager, High School Boys Representative, High School Girls Representative, Coaches, and the Treasurer for high school soccer.
  • Work with Director of Coaches to oversee interviews and select appropriate coaches for high school aged soccer, including varsity, JV, and U-16 through U-19 recreational soccer.
  • Work with Secretary and Treasurer/Registrar to promote and conduct high school soccer sign-up.
  • Communicate with the Vermillion High School Athletic Director.
  • Conduct at least one parent/guardian meeting per year.
  • Ensure policies for High School Soccer are being adhered to.
  • Work with Registrar to obtain proper documentation for players and coaches, including player cards.
  • Coordinate with the South Dakota Soccer Association for the U-16 through U-19 recreational traveling leagues.
  • Work with Equipment Coordinator on securing appropriate equipment, including shirts.
  • Work with Director of Coaches to maintain a list of coaching certifications.
  • Work with the Game Coordinator and Director of Fields to coordinate scheduling of fields and games, cancelling games when field and weather conditions are not safe, and rescheduling games.
  • Work with the Registrar/Treasurer to ensure appropriate payment of referees and fees.
  • Notify the Director of Coach, Director of Player Development, and/or Director of Referees when an issue arises regarding a fan, coach, or player that needs further resolution.
  • Notify the Director of Fields when there are unsafe field conditions.
  • Work with Directors Player Development to inform parents and athletes about developmental opportunities, including, but not limited to, academies, camps, tournaments, and club and Olympic Development team try-outs.
  • Work with PR Committee/Website Director to promote team activities and accomplishments.
  • Complete other duties as directed by the President and/or President Elect.

DIRECTOR OF VERMILLION CLUB SOCCER – Jeff Gilbertson
Responsibilities:  The Director of Vermillion Club Soccer Shall:

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain minutes of meetings held and submit to Secretary.
  • Directly oversee the Vermillion Club Soccer Program.
  • Form and oversee a Vermillion Club Soccer Committee, including, but not limited to, two parent representatives, treasurer, coaches, and others as needed and assigned.
  • Work with Director of Coaches to select appropriate club soccer coaches.
  • Work with Secretary to promote try-outs.
  • Conduct at least one parent/guardian meeting per year.
  • Ensure policies for club soccer are being adhered to.
  • Work with Registrar/Treasurer to obtain proper documentation for players and coaches, including player cards, rosters, and travel papers.
  • Work with the Registrar/Treasurer to ensure appropriate payment of fees, including, but not limited to, referees and league and tournament fees.
  • Work with Equipment Coordinator on securing appropriate equipment, including shirts.
  • Work with Director of Coaches to maintain a list of coaching certifications.
  • Work with the Game Coordinator and Director of Fields to coordinate scheduling of fields and games, cancelling games when field and weather conditions are not safe, and rescheduling games.
  • Notify the Directors of Coaches, Player Development, and/or Referees when an issue arises regarding a fan, coach, or player that needs further resolution.
  • Notify the Director of Fields when there are unsafe field conditions.
  • Work with Director of Player Development to inform parents and athletes about developmental opportunities, including, but not limited to, academies, camps, tournaments, and Olympic Development team try-outs.
  • Work with PR Committee/Website Director to promote team activities and accomplishments.
  • Complete other duties as directed by the President and/or President Elect.

OUTSIDE TOWN REPRESENTATIVES – none
Responsibilities:  The Outside Town Representatives Shall:

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain minutes of meetings held and submit to Secretary.
  • Serve as a voice for voting members of respective towns, including bringing town specific concerns to the Board of Directors.
  • Work with Director of Coaches to select appropriate soccer coaches.
  • Work with Secretary and Treasurer/Registrar to promote and conduct sign-ups.
  • Conduct at least one parent/guardian meeting per year.
  • Work with Registrar/Treasurer to obtain proper documentation for players and coaches, including player cards and rosters.
  • Work with Equipment Coordinator on securing appropriate equipment, including shirts.
  • Notify the Directors of Coaches, Player Development, and/or Referees when an issue arises regarding a fan, coach, or player that needs further resolution.
  • Work with Director of Player Development to inform parents and athletes about developmental opportunities, including, but not limited to, academies, camps, tournaments, and Olympic Development team try-outs.
  • Complete other duties as directed by the President and/or President Elect.

DIRECTOR OF FUNDRAISING –Vacant
Responsibilities: 

  • Develop short- and long-term fundraising strategies for VYSL.
  • Organize fundraisers for VYSL.
  • Assist with obtaining sponsors.
  • Identify and assist in the attainment of grants.
  • Complete other duties as directed by the President or Treasurer.

DIRECTOR OF PR/WEB SITE – Brad James
Responsibilities: 

  • Maintain the VYSL Web site
  • Update Web site with new information in a timely manner, including posting of game cancellations, as requested.
  • Maintain communications between VYSL, the community, and the media.
  • Provide press releases to the media regarding accomplishments within VYSL.
  • Complete other duties as directed by the President or Secretary

DIRECTOR OF REFEREES - Sarah Davelaar
Responsibilities:  The Director of Referees Shall:

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain minutes of meetings held and submit to Secretary.
  • Recruit referees.
  • Solicit qualified instructors to provide referee trainings.
  • Inform referees and potential referees about referee development opportunities, including certifications.
  • Update referees on rule changes and expectations.
  • Maintain a list of referee certifications and expiration dates
  • Remind referees and ensure all referees complete the required Volunteer Disclosure Form.
  • Host at least one meeting for referees at the start of each season.
  • Secure a qualified Referee Assessor and make sure appropriate assessments and feedback is given to referees.
  • Arrange for the appropriate assessment and feedback for each referee at least one time per year.
  • Secure a qualified Referee Assignor for appropriate games.
  • Work with the Game Coordinator and Director of Fields to coordinate scheduling of fields and games, cancelling games when field and weather conditions are not safe, and rescheduling games.
  • Work with the Registrar/Treasurer to ensure appropriate payment of referees.
  • Notify the Directors of Coaches and Player Development when a referee has an issue regarding a fan, coach, or player that needs further resolution.
  • Notify the Director of Fields when a referee notes unsafe field conditions.
  • Complete other duties as directed by the President and/or Game Coordinator

DIRECTOR OF FIELDS – Ryan Baedke
Responsibilities: 

  • Attend meetings of the VYSL Board of Directors and give report. In the event the Director is unable to attend a meeting, identify an appropriate individual to serve as a proxy.
  • Maintain safe and adequate field conditions.
  • Manage field layout, including working with Director of Coach and Player Development on Developmental League field layout.
  • Get quotes, buy paint, and invoice VYSL.
  • Mark fields and repair nets.
  • Work with the Director of Referees and Game Coordinator to coordinate scheduling of fields and games, cancelling games when field and weather conditions are not safe, and rescheduling games.
  • Serve as a voice for Vermillion Soccer at Vermillion Parks and Recreation meetings.
  • Get approval and hang signs for sponsorship at fields.
  • Coordinate with Park Director to make sure bathrooms facilities are adequate, clean, and open, when necessary.
  • Complete other duties as directed by the President and/or Game Coordinator.
  © 2014 vysl - vermillion youth soccer league - email